Undergraduate & honours qualifications

Higher Certificate in Archives and Records Management

Qualification code: 98577
NQF level: 5
Total credits: 120
SAQA ID: 86446
APS/AS: 15
Purpose statement:
The purpose of this qualification will provide learners with an entry level qualification in the archival and recording keeping field with the necessary underpinning theoretical knowledge and practical skills necessary for them to apply the required technical expertise in the administration and safekeeping of archives and records. The need for ensuring that records are kept has become increasingly important and applies to a wide range of sectors and industries. Archiving and record keeping professionals should continue to seek out better ways to meet the ever-changing need of identifying, storing, retrieving, preserving and conserving both information and items through well-structured record classification systems and record keeping systems, while keeping pace with changes in the technological field. A learner acquiring this qualification will be able to show responsibility, and independently and effectively manage themselves in the specific culture of the archives and records management environment. In effect, the learners will ensure the effective delivery of relevant and appropriate archives and records management services within the framework of prescribed legislation.
This qualification will be presented using both online and distance learning modes.

Who can register?

  • Applicants may only register once they have received confirmation from Unisa that their application for admission has been accepted. Unisa reserves the right to not process and / or to cancel your registration if it is found that you were incorrectly admitted to a qualification.
  • Re-registering students may register for the 2019 academic year once the registration period opens.


Please note:

  • Should you wish to start a new qualification, please apply for the alternative qualification during the next application period.
  • All communication sent to you after the initial study package (with the exception of study guides) will be sent electronically to your myLife e-mail account (eg follow-up tutorial letters, examination timetables and results, financial statements). You will no longer receive such communication in printed format.


How to choose your modules

Each Unisa qualification is structured in such a way that you need to pass a certain number of modules and NQF level credits within a certain amount of time in order to graduate. You must pass a minimum number of credits / modules annually so that you are able to re-register and continue with your qualification:

  • At least 36 NQF credits (3 modules of 12 credits each) in your first year of study.
  • At least 48 NQF credits (4 modules of 12 credits each) in your second or further years of study.

You may not register for more than the allowed maximum number of credits / modules per semester:

  • At least 60 NQF credits (5 modules of 12 credits each) in a semester.
  • At least 120 NQF credits (10 modules of 12 credits each) per year for year modules.

The maximum number of credits do not include supplementary and / or aegrotat examinations from a previous semester. Modules taken for non-degree / non-diploma purposes also count towards the maximum number of credits allowed.

You must take your available time into consideration when choosing your modules, as this will impact your academic performance. You need approximately

  • 6 to 8 hours per week for semester modules.
  • 4 to 6 hours per week for year modules.

Click here for more information on managing your studies.

Curriculum for this qualification

As you are deciding on the modules you will be registering for, remember to write down the module names and codes so that you have something that you can refer to when completing your registration.

First level