Managing your references RefWorks
RefWorks is a web-based bibliographic citation manager that allows you to collect, save and organize bibliographic citations for journal articles, books, web sites and other sources that you have found during your research. With it you can create correctly-formatted bibliographies in your preferred style. This service is available free of charge to all Unisa students and staff and is accessible both on and off campus. To use the software, you will need to create an account.
- >> Create a RefWorks account
- Connect to RefWorks
- Click on Sign up for an Individual Account
- Complete all fields in the registration form
- Click on Register
- Once your information has been submitted, you will have access to RefWorks
- You will receive a confirmation e-mail with your username, password and group code. Keep this e-mail
- You will be prompted for a group code if you are doing research off-campus. Please contact the library for the group code.
If you already have an account, go to RefWorks and use your login and password that you created to access RefWorks. In case you have forgotten your login details, use the Forgot your log-in link. It will send your login details to your e-mail address.
- >> How to import references from the library's catalogue
- Do a search and add the records to the Book Bag
- Click on View Bag
- Click on Export Saved
- Select Endnote/RefWorks
- Select the local disk box
- Click Submit
- Click Open
- Right click and Select all
- Right click and select Copy
- Login to RefWorks
- Click on References and then on Import
- Change the Import Data Source to Innovative Interfaces (Endnote/Ref/Works format). The screen will change automatically
- Change the database to Athabasca University (we use their filter)
- Paste the copied text from the catalogue into the space provided
- Click on Import. The references will be imported into RefWorks
- Click on View last imported folder to view your imported list of references
- >> Managing citations
A master folder called All References contains a list of all the citations in your account.
After searching the databases, your RefWorks account may contain duplicate references. It is important to remove them by going to your RefWorks account and clicking on View > Duplicates > Exact match or Close match. RefWorks automatically selects one reference for possible removal. Evaluate the references and select all the references that you would like to remove. Click on Delete to remove.
It is important to check your RefWorks account to ensure that all the information for each reference is complete and accurate. To change the content of the reference, select Edit. This will take you to a screen where you can make changes. Click on Save Reference to save the changes.
Within your RefWorks account, you can set up multiple folders to organize your citations by project. Each time you transfer a citation to RefWorks, it is placed in the Last Imported folder.
- >> Create a bibliography from within RefWorks
- Click on Bibliography
- Click on the drop-down menu next to Output style and select the referencing style needed
- Select Format a Bibliography from the list of references
- Select the File type in which you want the bibliography to display in
- Select the references to include, eg. All References or References from folder
- Click on Create bibliography
- >> Using Write-N-Cite to write your paper
Write-N-Cite is a software plug-in that allows you to insert references in a Word document and format a bibliography based on those references. It also allows you to work on a paper and format a bibliography of all the in-text citations added to the document.
You will need to install Write-N-Cite on all the computers that you use to to create your paper. Go to your Tools drop-down menu to find the software to download. Select Write-N-Cite, choose the appropriate link for your computer and install the software. If you would like to work on RefWorks when you are not connected to the Internet, remember to select Allow Working Offline on the set-up screen. You should see a red Write-N-Cite icon on your computer after completing the installation.
Inserting in-text citations into your document using Write-N-Cite
- Double-click on the Write-N-Cite icon. Word and Write-N-Cite should open
- Log into your RefWorks account (if you are doing this off-campus, you will need to enter your group code first)
- Open your research paper in Word
- Tick always on top so that your Write-N-Cite window stays in place as you are typing your manuscript
- Position the cursor where you would like to insert the reference of the publication. Locate the correct references in Write-N-Cite
- Click on the Cite link next to the desired reference
- Write-N-Cite III automatically inserts the opening and closing curly brackets as well as the Ref ID, Author Last Name and Year. This is called a Temporary Citation Placeholder and it is what RefWorks reads when formatting your paper. It is not what your final citation will look like. As soon as you generate the bibliography it changes to the author, year format.
- Click on Edit citation and add the page number in the block called Text After to insert page numbers in the final citation
- Once you have finished inserting references, generate the bibliography from within Write-N-Cite
- Click on the Bibliography button
- Select the appropriate Output Style
Your bibliography will generate where your cursor is positioned.
A new version of your paper with the bibliography will be generated. It will have the same name as your original paper, but will be preceded by the word 'final'. Save the file in the appropriate format.
Quick start guide (PDF)
RefWorks Basic Tutorial
ReWorks Basic Workbook (PDF)
RefWorks Advanced Tutorial
RefWorks Advanced Workbook (PDF)
Output Style Editor